October 2022
Spotlight on….
QUT’s Open Access Week
2022 Open Access (OA) Week was a flurry of activity and learnings based on the theme of Open for Climate Justice. The week began with an in-person panel discussion featuring four of QUT’s eminent researchers: statistician Professor Adrian Barnett, climate law expert Associate Professor Rowena Maguire, urban planning expert Professor Tan Yigitcanlar and open access advocate Professor Ginny Barbour. Chaired by Nicole Clark, the panel explored the shifting landscapes of open access publishing of research outputs and textbooks (open education resources) and shared insight on the impacts of the climate crises of today, while asking how our situation would differ if access to climate science was open and accessible.
During the week, Paula Callan, Deb Smith and other Library OA champions took QUT Library’s OA bike on tour around the Kelvin Grove campus raising awareness of Open Access: the free, immediate, online availability of research articles combined with the rights to use these articles fully in the digital environment. And if you couldn’t make it to KG Campus, the QUT Library virtual bike tour developed by Michael Hawks, enabled everyone to explore QUT campuses and discover our Open Access champions.
Tracy Creagh partnered with Pru Mitchell, Manager, Information Services, ACER, and co-authored a blog published in EduResearch Matters, Open access: why we must break down the paywalls now. They discussed the recent pilot activity to index key articles from the Journal into the national Learning and Teaching Repository (supported by Universities Australia) as well as the value of open access to all educational research.
In the Campus Morning Mail, Professor Ginny Barbour discussed the OA Week webinars run by Open Access Australasia which included Australia’s Chief Scientist Dr Cathy Foley and Prue Torrance, Executive Director, NHMRC as speakers and had more than 700 attendees.
Thank you to everyone who took part in the Open Access Week Wordle quiz. It was a close competition with the highly competitive Michael Hawks slaying it. Congratulations to all of our daily winners. A special thanks to Sandra Fry who led the back end of the competition and created the stunning perpetual trophy.
| Day | Daily Winner or Tied Daily Winners | Wordle |
| Monday | Maree Colledge, Resource Assistant, LRS | earth |
| Tuesday | Helen Davies, Liaison Librarian, Business (Acting) | share |
| Wednesday | Kate Harbison, Liaison Librarian + Michael Hawks, Liaison Librarian | flood |
| Thursday | Lyndelle Gunton, Coordinator, Information Research Skills + Catherine Radbourne, Research Support Librarian | ocean |
| Friday | Kristiana Darling, Library Adviser (Research Support) + Michael Hawks, Liaison Librarian | storm |
Authorship, Peer Review and Publication
Another round of Authorship, Peer Review and Publication was held in October. Attendance numbers for the 2 Authorship, Peer Review & Publication sessions were strong (138 over the two days) with most attending via the online zoom link. 9 participants attended in person on day 1 at KG campus and 3 people attended in person on day 2. This is much less than numbers who attended on campus during the 2 sessions held earlier in 2022. These workshops were again aligned with online content presented in the Articulate Rise platform. Participants were invited to access these resources prior to the sessions. Planning for 2023 sessions will reflect on this breakdown and consider whether online synchronous delivery rather than hybrid mode will meet needs.
CAUL: Libraries & Open Publishing Case Studies
The Libraries and Open Publishing Case Studies was formally released by CAUL on October 25. The remit was to develop five open publishing initiatives/case studies supported by institutional libraries. These each describe the work of the featured institution, identify critical success factors and sustainability issues and provide evidence of impact via a researcher’s perspective of using the publishing initiative. The five case studies selected were:
- Institutional repository: Open@LaTrobe (OPAL)
- University Press – journals: QUT Open Access Journals
- University press – monographs: ANU Press
- Subject and other repositories: Analysis & Policy Observatory (APO)
- Transformative agreements: Curtin University Library Read & Publish Agreements
The report recommends expanding on the case studies in the future. An easy-to-use case study format was developed to provide a template for other practitioners who may wish to include their own institutional publishing initiatives in this preliminary group in the future.
The Project Team thanks Professor Ginny Barbour who acted as the Team’s critical friend and reviewed the case studies.
Congratulations Rani: Success Champion
Congratulations Rani, our September Success Champion – pictured here in October receiving her certificate.
Rani applies her creativity, critical acumen, astute organisational skills and expert communication skills daily in her role as Copyright Information Officer. She seamlessly explains complex scenarios in a way that non-copyright practitioners can understand. Her ability to partner with academics, Higher Degree Research students, professional staff around the University (e.g. Learning & Teaching Unit) and peers alike, so their questions are answered and their issues are heard and captured, has earned her the respect of all involved. Rani’s work has been crucial to building a culture of copyright literacy at QUT.
Bouquets 
Research Skills + FN001 / Advanced Information Research Skills (AIRS)
- “Being exposed to new ideas and thinking of ways I can communicate this to HDRs.” (Open Research for Climate Justice)
- “Practical advice about the types of issues that we might face when creating or editing a Wiki entry.” (Wikipedia Editing: Open Access Week)
- “It was great to have the individual presentations and then the panel discussion at the end. The format worked well.” (Open Research for Climate Justice)
- “practical tips on use of images and talking through examples. Thank you in advance for sending a useful email too!” (Copyright Clinic)
- ” A very special mention for my course librarian, Ellen, who agreed to see me on very short notice. She was so encouraging and great attention to detail. I got a lot of benefit from scheduling a Zoom call with her. Her email responses were record time. I am very grateful to her.” – AIRS student
- “I missed opportunity of working with other students when doing this course since I missed the scheduled time for live classes.” – AIRS student
QUT ePrints
- Hi Deb, Thank you so much for whisking those through – very much appreciated as I know you have such a backlog. (Gabrielle Hayes, Liaison Librarian)
- Hello Debbie, You are a superstar. Many thanks for making this so easy. (Prof Sandra Gattenhof, CIESJ)
- Thank you everyone! Great service!! (Prof Suzanne Carrington, CIESJ)
- In response to the Copyright Clinic sessions, a Senior Lecturer promoted to their students stating, “these sessions are so important”.
- “Another info-packed engaging newsletter C-team! Your pics always bring a smile to my face 😊” (Copyright Newsletter)
- “Look at you two! Fabulous as ever, Katya and Rani. Thank you so much for my weekend read. 😊” (Copyright Newsletter)
- “Thank you for a really informative presentation. Will be re-watching the recording again, too. Thanks again.” (Katya’s training to the CAUL OER PDP)
- “Thanks Katya – great presentation, super clear and informative – LOVED the case studies!!! (Katya’s training to the CAUL OER PDP)
- “Great presentation, loved the interactive activities.” (Katya’s training to the CAUL OER PDP)
- “Librarian goals.” (Katya’s training to the CAUL OER PDP)
Feedback from ABS workshops run by Talei Parker, ABS.
- It was good to start from scratch and learn the basics of how to use TableBuilder to analyse and cross-correlate ABS data, then build up to more advanced skills. (ABS training)
- I attended the face to face session which I found useful for my learning. It was pitched at my level of understanding and I was able to follow along on my computer which I felt was particularly beneficial. (ABS training)
- Gaining access to the datasets and learning how to use TableBuilder. (ABS training)
October in Numbers
QUT ePrints
| New records added | Existing records edited | Email interactions with academics | Full-text downloads | Cumulative repository records | Cumulative full-text downloads |
|---|---|---|---|---|---|
| 505 | 886 | 69 | 227,096 | 123,836 (58.9% with full-text) | 36,374,646 |
Copyright
| Total Consultations |
| 12 |
Top Three Topics in October 2022:
|
The following is derived from queries directed to the managed inbox qut.copyright@qut.edu.au. Each query (composed of several emails and correspondents) is counted once.
| Enrolments | Completions | Workshops | Attendances | Fail |
|---|---|---|---|---|
| 27 | 27 | 3 | 52 | 1 |
Research Skills
| Number of sessions | Number of Attendances | Consultations |
|---|---|---|
| 10 | 85 | 82 |
Research Data Management
| Hacky Hour attendees | New records added to RDF | RDF Cumulative datasets | RDF Cumulative views |
|---|---|---|---|
| 12 | 6 new dataset | 427 | 602,653 |
QUT Theses
| Number of theses processed (with DOIs minted and published) |
|---|
| 23 + 24 existing thesis records were reprocessed due to loss of data in Pure |
Publication Metrics
| Number of Enquiries | Number of Consultations | Reports/Spreadsheets/Data | Presentations |
|---|---|---|---|
| 0 | 1 | 6 | 3 |
Service Highlights
QUT ePrints
A quiet month in terms of number of enquiries and new records to be processed. This provided an opportunity to focus on OA Week activities.
Academic Journal Publishing
Law, Technology and Humans
The Journal has been accepted for indexation by Web of Science Emerging Sources Citation Index. Law, Technology and Humans is now indexed in the largest key databases for citation rankings (Scopus and Web of Science) as well as key discipline-specific databases (HeinOnline and AustLII) and the largest open access database (DOAJ). Inclusion in databases improves discoverability, availability and readership.
QUT Theses
- Marvin and Kylie (RMSUP) investigated reporting needs and functionality in Pure to manage reports for full embargo release dates.
- Mattew Kerwin locked DOI fields so they would not be overwritten by Pure.
- Deborah Smith commenced processing theses while Marvin is backfilling others roles for the library. Thesis processing is a good fit with the skillset that exists within the ePrints team.
- There have been critical issues with the new thesis processing workflow that goes through SAMS > Pure > ePrints. Digital Business Solutions are investigating removing Pure from the workflow so that theses will only go from SAMS > ePrints.
- On October 12, all 24 student theses records that had been processed in Pure were removed from the live ePrints repository and pushed to the ePrints review queue with supervisor data and notification settings deleted. This event was the result of a data refresh by Elsevier which triggered a ‘chron job’ which, ordinarily, should have been disabled. A number of other Pure clients reported a similar issue. A recurrence of this issue down the track, when hundreds of theses have been processed, would have a disastrous impact as it would result in hundreds of theses having to be manually reprocessed.
- The 24 theses that were returned to the review queue were reprocessed. A job was logged with the RMSUP team who have pursued the issue with Elsevier. However, as the event highlighted the risks associated with sending the theses to ePrints via Pure, a meeting was convened with DBS (Clem Wong & Sam Reed) and RISS (Vu Huong & Khushbu Srivastava) to discuss alternative options. At the meeting, it was agreed that the best solution would be to bypass Pure and send the theses to ePrints from SAMS (using an intermediary integration platform such as Boomi). Clem Wong is currently initiating this.
Research Skills
Core and collaborative Research Skills Program sessions
Compared to the number of bookings (553) in October, only 388 participants attended the 10 events, meaning 70% of registrations converted to attendance. This continues a pattern of solid numbers for registration with average attendance.
|
Session |
Attendances |
Delivery Mode |
|
Copyright Clinic |
5 | Online |
|
Publication Metrics: Q&A drop-in |
0 |
Online |
|
Secondary Datasets for Research: Traffic and Transport |
7 |
Online |
| Wikipedia Editing: Open Access Week | 7 |
Online |
| Open Research for Climate Justice | 32 |
On Campus |
| Scholarly Communications Community of Practice | 22 |
Online |
|
Hacky Hours |
12 |
Online |
| Authorship, Peer Review and Publication (2 sessions | 138 |
Hybrid |
|
ABS Tablebuilder |
61 |
Hybrid |
|
ABS Website |
72 |
Hybrid |
IFN001 (Advanced Information Research Skills – AIRS)
Huyen Do is providing administrative support as Library Adviser (AIRS) to Lyndelle and the team while Sally Kleine is on secondment backfilling Emma Nelms’ Liaison role until December 2022.
In 2022 TP5 and TP6, work is being undertaken to migrate IFN001 from Blackboard to the new QUT Canvas learning management system. This may provide opportunities going forward to review how IFN001 is administrated. Further, this ongoing action continues to collaboratively review and seek feedback from all members of the AIRS team to improve learning engagement.
Options to reduce administrative workload and systems issues are being explored with the Director, GRC. Instigated by the required migration to the new LMS, QUT Canvas, this is an opportunity to consider whether alternative setups in QUT Canvas will be possible for managing the unit in accordance with other QUT units.
One student failed the resource log. Another student provided submission using the out-of-date version due to her long deferral. Both students were offered for re-submission.
Lyndelle will be attending ResBazQld 2022 at Griffith University 1-3 November 2022.
Copyright
- Congratulations Rani on completing the Open Access Australasia OA101 course. 🎉
- Universities Australia presented an update on the CAL matter. UA will be submitting their written case on 31 October for the Judicial Review’s consideration. The Judicial Review regarding the Statutory Education Licence fee will be held on 18 November.
- Katya dealt with a copyright infringement matter involving an image on a QUT website which has been satisfactorily resolved with the assistance of the VC’s Office, QUT Legal, and the Business and Law Marketing Team.
- Katya and Rani held the seventh Copyright Clinic for 2022; there were 5 attendees and plenty of conversation.
- Katya and Rani met again with the Canvas LMS+ Project Team again to discuss copyright implications for Canvas Commons. Katya provided advice to the team on guidelines and messaging. Katya and Rani attended the Canvas Community Sites Workshop for site coordinators and began editing their site. The Copyright Considerations for Canvas exemplar site will be released later this year. Now that some staff have begun using Canvas, we will start updating all resources that indicate Blackboard to Canvas.
- Rani and Katya attended the OER Collective Community of Practice for Academic Staff on Assuring the quality of your open textbook (11 October).
- The Copyright Team continue to receive numerous queries from HDR students regarding copyright, images, and thesis submission. They are in touch with GRE+D to discuss how we can clarify this for students and support the team processing the theses.
- Katya participated in several Open Access Australasia Open Access Week events:
- Katya presented two sessions for the CAUL OER Professional Development Program on copyright and open licensing. And Rani and Katya attended the OER Collective Community of Practice for Academic Staff on Assuring the quality of your open textbook (11 October).
23 Scholarly Communication Things
Usage in October
- 154 total visitors
- 289 pageviews
- Top 3 viewed chapters (based on views):
- Databases for metrics
- Responsible use of metrics
- Research integrity
- Top sites/referrers:
-
- Google.com;
- Bing.com
- Google.co.in
Future plans
- Adding DOIs to each chapter to make them easier to reference.
Publication Metrics
- Tanya presented at two Office of Research Services information sessions to researchers on 1) DECRAs and 2) Future Fellowships. Tanya outlined the scope of the services the library can offer to support grant applicants.
- Tanya presented on Publication Metrics and Altmetrics at the Scholarly Communications Community of Practice. A vibrant discussion followed.
- Stephanie, Tanya, Vu Hoang, RISS, and Clem Wong, DBS, met with Matt Evans, Digital Science, to discuss the Altmetric Explorer/Pure API integration. QUT cannot proceed with the integration at the moment. For information security purposes, QUT requires the latest version of the Pure API, as it enables more granularity and choice on what data is exposed. Digital Science is unable to give us a timeline for when they will be able to offer that. Stephanie, Philippa. Kendall and Tanya met with Liz Smee, Digital Science, to discuss the ill-fated API integration, and future training for staff in how to use Altmetric Explorer.
- A trial of the Grants and Impact Modules of SciVal commenced on October 24, and will conclude on November 21. Cassandra Sims presented an introductory webinar to library staff.
- Clarivate reached out to Natalie Jones, regarding work to unify over QUT’s affiliations in over 300 records in Web of Science. Tanya and Catherine will undertake this work, in November.
Issues (from last month and emerging)
- Rather than implementing the Altmetric/Pure API, QUT will continue to upload data to Altmetric Explorer using quarterly spreadsheets provided by RISS.
Future Activities
- Tanya will continue liaising with Liz Smee to offer training on how to use Altmetric Explorer, QUT ePrints and Research Data Finder to promote NTROs and capture the attention. We’re also planning on offering training to Marketing and Communications on how to use Altmetric Explorer to track attention to QUT research outputs.
- Planning for 2023 offerings, including an OpenRefine workshop to Library staff.
Research Data Management
- Talei Parker, Assistant Director, Data Strategy, Integration and Services Division, Australian Bureau of Statistics delivered two hybrid training sessions on accessing ABS datasets, as well as TableBuilder, software used for preparing data for analysis. There were 133 attendances over the two sessions. Overall, feedback was extremely positive with researchers interested in attending regular ABS training sessions.
- Philippa and Stephanie were lucky enough to attend the eResearch Australasia 2022 conference at the Brisbane Convention and Exhibition Centre, in-person! It has been two years since this conference has incorporated an in-person component and it was really great to see colleagues from other institutions (as well as QUT!) whom we haven’t seen for a couple of years. Meeting via Zoom is no substitute for catching up over food. There were many great presentations and some real innovations happening in the world of research data management at other universities.
- To coincide with their visit to eResearch Australasia 2022, QUT hosted a meeting with Digital Science to discuss Figshare developments. They also provided a demo of the software to collea
gue in Digital Business Solutions (DBS). Additionally, Philippa met with a representative from Digital Science to discuss the post-implementation of Altmetric Explorer indexing Research Data Finder records. RDF has previously used two different DOI prefixes for the DOIs it mints for research datasets, but only one of them was searchable in Explorer. This issue has now been resolved and through the use of an API, a complete list of QUT’s DOIs for datasets are searchable. Interestingly, the following datasets have received attention. - Due to the release of the Australian Research Data Commons (ARDC) new website, a review of the revised web content for AIRS Module 8: Managing Data was completed and all changes sent to Craig O’Neil, HiQ Intranet team.
Issues (from last month and emerging)
- A revised HEAT request form for research data storage enquiries was released in October, after liaison with Clem Wong and Rhys Forrester, however, the form has had two requests submitted so far and both have not used the correct HEAT form. Philippa will work with Clem and Rhys to modify the form so that it can be used correctly.
Major Future Activities
- ResBaz QLD 2022 1-4 Nov, Data Repositories Community of Practice.
Congratulations and thank you for reading this report (right down to the end). If you would like any further information or have burning questions on the above, please contact Stephanie or the relevant Service Manager: Katya (Copyright), Paula (Scholarly Communications), Tanya (Publication Metrics), Lyndelle (Information Research Skills) and Philippa (Research Data Management).