November / December 2022
Spotlight on….
ResBaz Qld 2022
ResBazQld 2022 was held 1-3 November at Griffith University. Many thanks to Philippa Frame for leading the QUT organisation of the event. Katya Henry and Rani McLennan, Quentin Pope and Mathew Fletcher delivered workshops, and Marvin van Prooijen and Lyndelle Gunton for volunteered during the event.
This was the sixth Research Bazaar conference in Brisbane, and the second event that Griffith hosted. 33 workshops ran across the three days, as well as six key talks, information stall sessions, the launch of the Australian Text Analytics Platform and a social night. The event was well attended, with 325 people across 12 Australian Universities, as well as staff from Qld Health, QCIF, ARDC and CSIRO. Over 800 workshop seats were booked across the three days, 15 of the workshops were booked out, and ~100 attendees across the social events.
Congratulations Sandra Fry, Katya Henry, Philippa Frame and Joe Stewart: Success Champions
Sandra received a Success Champion award for her collaborative, proactive and client-focused approach to her work in OSC in 2022. It has been an absolute pleasure to work with Sandra who has contributed to some unique solutions. She worked mainly in the ePrints team and helped increase productivity and she developed healthy relationships with team members and researchers. Her positivity, good humour and willingness to give things a go, as well as her ability to understand issues from points of view of different sectors, brought joy to the team. In particular, she was the master of our newsletter and communications and assembled collections of notes into pieces of simple, clear and well-read beauty. In addition, Sandra was the brains and organiser behind the vision for the Refresh choir.
Katya identified a significant copyright infringement and swiftly acted on it. In collaboration with QUT Legal, Katya dealt with the infringement, and in doing so, paved the way for the Copyright Service team to create a robust relationship with the area of the university where the infringement originated. A consequence of the intervention is that Katya is proactively planning copyright literacy training for that team in 2023. Great work Katya!
Joe and Philippa collaboratively supported a researcher in the Centre for Materials Science, who works with Professor Stephen Blanksby and Distinguished Professor Christopher Barner-Kowollik, in adding a large dataset (~72GB) to Research Data Finder and CKAN, the storage infrastructure underpinning the repository. Upon investigation, Joe Stewart determined that CKAN had run out of disk space. Extra storage was requested urgently. Joe and Philippa worked outside of the span of hours to make the fixes and publish the data, eventually publishing the record and letting the researcher know by 10pm.
Ginny’s Farewell
Ginny was farewelled in style at the Nosferatu Gin Distillery in early December. It felt appropriate that gin would be involved when your name is Ginny. Ginny takes up her role as Editor in Chief with the Medical Journal of Australia in late January. You will still see her around on Tuesdays as she and Sandra Fry still sit in OSC as they direct and manage Open Access Australasia.
Farewell 2022 from OSC
2022 has been a momentous year and to say sign off on it, OSC had an End-of Year lunch at Victoria Park Bistro followed by a highly competitive game of putt-putt shenanigans. Coincidentally, it was Stephanie’s birthday, and she was surprised beyond belief when the cake below was presented.
SAGE HDR Publication Prize winners announced!
The winners of the SAGE HDR Student Publication Prize were announced and celebrated in a ceremony chaired by Professor Ginny Barbour on Wednesday 8th December. The competition attracted entries from 82 HDR students from all faculties and the competition was strong. The full list of winners and commendations is in the table below. Congratulations to all! Pictured above dis Roanna Jones who received the commendation for the Faculty of Engineering for her paper “SeqFLoW: A systematic approach to identify and select food waste valorisation opportunities” https://eprints.qut.edu.au/236643/
| Faculty | Winner | Commendation |
| Business & Law | Ranjita Islam | Rachel Horne |
| CIESJ | Tessa Rixon | Tara Stringer |
| Engineering | Scarlett Raine | Roanna Jones |
| Health | Joshua Wang | Tina Gingell |
| Science | Owen Forbes | Yu-Liang Chou |
Refresh 2022
Refresh 2022 was all about energy and offered staff to reflect on the energy they bring to work and how we can focus it on what we each personally want for 2023.
Natalie Matthews, Stephanie Jacobs, Michael Hawks, Kate Thomas, Kate Harbison, Sandra Fry, Rani McLennan, Philippa Frame, Sally Kleine, Emma Nelms and Michael Wallace collaborated to develop an event that enabled library staff to reflect on the year and reconnect with their colleagues. That sounds boring, but it was a fun day that had us moving, listening, standing, viewing exhibitions, making badges, talking, ate, drank, laughing, singing, ringing bells and taking time out to get to know acknowledge we need to save our energy!
- Stephanie Jacobs and Michael Hawks opened the day with an icebreaker… and we were astonished by the number of coriander haters.
- Prof Rowena Barrett, joined by Vicki Morgannson, led us through ‘what we bring to work’ via the suitcase/workbag exercise and highlighted our diversity in skills, ideas and thoughts. It culminated in an expose of some brilliant and unbelievably creative representations of bags and identity.
- Chris Downey, Performance, Leadership and Capability team in Human Resources, had us thinking about what we were most proud of in 2022 and something we aspire to in 2023. And those personal reminders were immortalized by making them into badges.
- Many hidden skills, talents and secrets were exposed during the always entertaining and enlightening Library Staff Trivia Kahoot developed by and led by our two Kates: Kate Thomas and Kate Harbison.
- All team members contributed strongly in different ways. It is a fabulous experience to be part of this event organisation and we look forward to another ‘refreshing’ event next eyar.
You can reminisce and listen to the QUT Library Choir rendition of Here comes the sun!
Bouquets 
Research Skills + FN001 / Advanced Information Research Skills (AIRS)
- “The online resources, videos, information, and teachers were great. Welcoming and friendly general atmosphere, the help, and directions from my personal librarian excellent and quick. ” – AIRS student
- “Overall, the quality of content taught was useful and instructive.” – AIRS student
- “The progression, scaffolding and design that lead through key elements of the research process. The use of key readings (Foss and Waters for example), exercises (the advanced search functions for example) and practical activities made the unit especially worthwhile.” – AIRS student
- “Videos that were available were really useful, but they only went to a certain module and then stopped.” – AIRS student
QUT ePrints
- Dear Debbie, Thanks for your email and useful insights. I am truly grateful. (Paul Andrew, HDR)
- Hi Paula, Thank you so much for this brilliant step-by-step problem solving! And your beautifully clear email. … Thanks again for your time and expertise. (Kerryann Walsh, School of Early Childhood and Inclusive Education)
- Hi [Paula], This is great advice … Thanks for this detailed info. I appreciate your support. (Janice Rieger, School of Architecture & Built Environment)
- Hi Debbie, That’s phenomenal. Thank you so much – you have been a huge help! (Alana Vining, School of Psychology & Counselling)
- Brilliant! Thanks so much for everything including adding in those links, marvellous. (Gavin Carfoot, Faculty of Creative Industries, Education & Social Justice)
- Your advice is worth gold… Your support through this final phase of the release of the report has been outstanding. Many thanks for your advice and efforts. (Sandra Gattenhof, Faculty of Creative Industries, Education & Social Justice)
- Thank you so much for the prompt reply and for thoroughly explaining the eprints processes. (Anthony Franze, PhD Candidate, Faculty of Engineering)
- Debbie and Paula each received a beautiful bouquet of flowers, IRL, from an academic in the Faculty of Business & Law (Prof. Myles Mcgregor-Lowndes) as thanks for the excellent support they had provided to his Team over the year.
Copyright
- “..a giant heartfelt thank you! This email is a wonderful resource and I’m slowly making my way through this particular briar patch. Appreciate you making it straightforward for me.” [PhD candidate]
- “Thank you very much for your fast, detailed response.” [Liaison Librarian]
- “…really appreciate your expertise and the feedback you and Kate have provided.” [Associate Professor]
- “Thank you both so much for checking this for me! I feel all at sea with things like this and very much appreciate your expertise.” – HDR student
- “Thanks Katya. I value your expertise and input for this.” – Flo Le Mens, Social Media Team Leader
Research Data Management
- Hi Philippa,
Thank you so much for making this happen!
You should be nominated for all the awesomeness boards that QUT has 😊
If there’s anything I can do to return the favour, please let me know.
Thanks again and all looks great!
Philipp (Researcher) - Hi Philippa,
On behalf of the Digital Observatory team, I really thank you for your support.
Great to have another dataset published in the Research Data Finder!
Best,
Marissa [Manager, Digital Observatory]
Publication Metrics
- Dear Tanya, Thank you, the map with larger labels looks fantastic! And thanks also for the co-authored papers! Leila – Aspro Leila Cuttle
- Dear Tanya, That is fantastic, how can I have gotten those? I need to learn how to do it! The date range is perfect (2010-2022) which is my publications times too. Best wishes, Nathalie – Dr Nathalie Bock
November in Numbers
QUT ePrints
| New records added | Existing records edited | Email interactions with academics | Full-text downloads | Cumulative repository records | Cumulative full-text downloads |
|---|---|---|---|---|---|
| 708 | 476 | 119 | 192,086 | 124,576 (58.9% with full-text) | 36,593,717 |
Since March 2022, usage data for QUT ePrints has been gathered by IRUS, a service which uses standardised methodology to collect and compare repository statistics. The table below compares download counts gathered from QUT ePrints with the download counts gathered from University of Queensland, University of Sydney and University of Melbourne. Source: IRUS 
Copyright
| Total Consultations |
| 14 |
Top Three Topics in November 2022:
|
The following is derived from queries directed to the managed inbox qut.copyright@qut.edu.au. Each query (composed of several emails and correspondents) is counted once.
| Enrolments | Completions | Workshops | Attendances | Fail |
|---|---|---|---|---|
| 11 | 34 | 3 | 45 | 0 |
Research Skills
| Number of sessions | Number of Attendances | Consultations |
|---|---|---|
| 10 | 85 | 82 |
Research Data Management
| Hacky Hour attendees | New records added to RDF | RDF Cumulative datasets | RDF Cumulative views |
|---|---|---|---|
| 12 | 6 new dataset | 427 | 602,653 |
QUT Theses
| Number of theses processed (with DOIs minted and published) |
|---|
| 42 new theses were processed and made public with new DOIs |
Publication Metrics
| Number of Enquiries | Number of Consultations | Reports/Spreadsheets/Data | Presentations |
|---|---|---|---|
| 0 | 1 | 6 | 3 |
Service Highlights
QUT ePrints
A quiet month in terms of number of enquiries and new records to be processed. This provided an opportunity to focus on OA Week activities.
Academic Journal Publishing
A busy publishing month with all three journals publishing the final issues for 2022:
Law, Technology and Humans
The second issue for 2022 was published early in November and included articles from the symposium Jurisprudence of the Future with contributions that bring together science fiction, justice and law.
International Journal for Crime, Justice and Social Democracy
This general issue publishes an eclectic mix of criminology research. This issue (Volume 11[4]) is the only general issue for 2022 – all other issues this year have been specials or double issues.
QUT Theses
- Data was provided to the Coordinator of Candidature & Examinations and the GRE&D Communications & Engagement Officer to assist with the compilation of the Research Graduates Yearbook
- Gathering the information for the annual Yearbook brought to light a potential problem. An increasing proportion of thesis authors request a temporary embargo on their thesis in case the open access version undermines their opportunities for publishing. Provided that the embargo only applies to the full-text, there is no problem but, if they have requested an embargo on the full-text AND metadata (eg ePrint record), their thesis may not get included in the Yearbook. Generally, this is NOT what the thesis author would want to happen. Discussions have commenced with GRE&D and Examinations to see if a solution can be found.
Research Skills
Core Research Skills Program sessions
|
Session |
Attendances |
Delivery Mode |
|
Research Data Management Consultation |
1 |
Online |
|
EndNote Essentials |
23 |
Online |
| Copyright Clinic | 5 |
Online |
|
Hacky Hour (4 sessions) |
6 |
Online |
| Other event: Orientation – VRES Scholars in QUT Faculty of Engineering summer program (Graham and Brendan attended) | 25 |
On campus |
IFN001 (Advanced Information Research Skills – AIRS)
GRC and the AIRS Coordination team have closely collaborated to address the enrolment issue with the SAMS report and students’ starting dates.
Figures above show that students who engaged with both Zoom (live) and asynchronous workshops had better results (almost double HD grades) than those who engaged with one format alone. Seven workshop series have been planned for across 2023. This is slightly less than 2022 but reflects increasing student preference to engage with AIRS asynchronously and the need to have some downtime across the year. There will be 3 different kinds of delivery:
- Weekly online zoom workshops for 4 series
- Daily online zoom workshops for 2 series
- Morning and afternoon workshops across 2 consecutive days (plan to conduct these on campus if safe to do so) for 1 series
The AIRS team is working with Liaison Librarians to review and improve the design and contents of the resource log based on the SVS feedback. Additionally, the AIRS team is working to update marking and administrative procedures for addressing the issue of plagiarism when detected in AIRS resource log submissions during marking. Using this procedure is expected to improve consistency in marking and feedback when plagiarism is detected.
We have worked with the LMS+ Project team to migrate IFN001 content from Blackboard to Canvas. We are now further developing the new Canvas site and updating procedures for students and the AIRS team to use the site. Training will be provided for the AIRS team about marking.
The IFN001 AIRS Review project plan has been endorsed and is now available to view.
Copyright
- Katya handled a copyright infringement matter involving QUT Marketing and Communications. This matter has presented the opportunity to work with the team to develop greater copyright knowledge in 2023.
- Katya is working with the Canvas team to develop guidelines and protocols around Canvas Commons.
- Rani has been developing a new resource on using Video for teaching and learning. It will be ready for release at the beginning of 2023.
- Katya and Rani travelled to Toowoomba to connect with colleagues from UniSQ and CDU to discuss the development of OERs at QUT.
Issues (from last month and emerging)
- Universities Australia provided an update on the CAL matter and their response to CAL’s submission to the Judicial Review. The Judicial Review regarding the Statutory Education Licence fee has been postponed due to Covid and will be held on 13th February 2023
Major future activities
- The Copyright Considerations for Canvas exemplar site will be released later this year. Copyright training will be delivered to Learning Designers in 2023 in conjunction with the exemplar site.
- Katya will be attending the Universities Australia Copyright Officers Forum and ADA Copyright Forum in Canberra, February 2023.
Publication Metrics
- Tanya met with Prof Thea Blackler, Prof Belinda Bennett and Michael McArdle to discuss University-wide sessions to support academics who are applying for promotion. Thea and Belinda will get back to us with proposed times in 2023 and we’ll collaborate from there.
- Tanya and Sandra Fry met with Toby Green from Policy Commons to discuss the product and ways QUT can get more from its subscription, including uploading QUT grey literature to it. Toby agreed to create some support material for QUT.
- Catherine and Tanya attended the APAC SciVal User Forum, where users from different institutions presented on the different ways they were using SciVal.
Research Data Management
- A researcher in the Centre for Materials Science, who works with Professors Stephen Blanksby and Christopher Barner-Kowolik, tried to upload ~72GB of data to Research Data Finder (specifically, to CKAN which is storage infrastructure underpinning the repository). The upload process also failed for Philippa and upon investigation, Joe Stewart determined that CKAN had run out of disk space. Extra storage was requested urgently, however it took more than 24 hours for the request to be fulfilled. Additionally, it was determined that the ARDC Location Capture Widget was broken again (it was broken earlier in 2022) and the plugin prevented Research Data Finder from working and the researcher’s metadata being updated. All of this unfortunately delayed the researcher submitting his manuscript to Nature Biotechnology journal by 8pm (journal deadline). Joe and Philippa worked outside of the span of hours to make the fixes and publish the data, eventually publishing the record and letting the researcher know by 10pm, two hours after the submission deadline had passed. Clem Wong, Team Leader, Solutions Development was advised of the outages and issues as they occurred and hopefully, work will commence to move CKAN and RDF off their end-of-life servers and onto either on-premises or cloud storage sooner than anticipated.
Congratulations and thank you for reading this report (right down to the end). If you would like any further information or have burning questions on the above, please contact Stephanie or the relevant Service Manager: Katya (Copyright), Paula (Scholarly Communications), Tanya (Publication Metrics), Lyndelle (Information Research Skills) and Philippa (Research Data Management).