April 2022

Spotlight on …

Welcome Lyndelle

A very warm welcome has been extended to Lyndelle Gunton, QUT Library’s new Coordinator, Information Research Skills.  Lyndelle commenced on 26th April and spent the first few weeks meeting Library staff, including reconnecting with some friendly faces from Lyndelle’s previous experiences at QUT. Lyndelle is based at Kelvin Grove and plans to work every Thursday in the Gardens Point Library, so whether you are at GP or KG, you will see her around regularly, and please stop and say hi when you do.  You can also follow her on Twitter at @lyndelleg.

Congratulations to our Success Champions

Congratulations to Tracy Creagh, who has made a real difference to all of the QUT open access journals in the past year. As a genuine driver and champion of open access, she never misses a moment to celebrate the amazing work published in any of these journals. While still in her transition to the Library, she applied her positive ‘can-do’ attitude to leading the CAUL Advancing Open Scholarship Program.  On a daily basis, Tracy consistently applies her resilience and kindness to her professional and academic colleagues.

And hot off the press, the new Scimago Journal rankings bring more evidence of Tracy’s hard work.

Congratulations to Catherine Radbourne, who worked with Stephanie Jacobs and Alice Steiner on publishing 23 Scholarly Communication Things as an Open Educational Resource on Pressbooks in 2022, the first openly available item via Pressbooks. The project involved navigating Pressbooks, developing and consulting on an intuitive structure, and managing and motivating 17 authors from across the University (including yourselves). Your collaborative skills and techniques, passion, resilience and positive outlook made for great teamwork and an exciting output. The coverage and content of 23SCT have attracted attention from academic libraries across Australia.

400 Published Research Datasets

QUT’s 400th dataset was recently published in QUT Research Data Finder (RDF), which is both a data repository and a discovery service for research data created or collected by QUT researchers.  RDF was launched in 2012, and since 2016, there have been 521,052 cumulative public views of the open access datasets.

 

Other news

  • Ginny, Paula and Stephanie met with Dr Bernadette Hyland-Wood, an Early Career Researcher with Faculty of Creative Industries, Education and Social Justice. Bernadette is an enthusiastic open data champion.  Her research examine data policy and politics, focusing on data supply and the ethics of public data. 
  • There have been a few desk relocations in OSC.  Stephanie, Tracy, Marvin, Sally and Zach relocated from KG-R340 to the Secretariat – KG-D340. Thanks to Nicole, Sarah and Joanna for welcoming us.  Ginny and Sandra have moved into the pod next to KG-R345. The relocations have provided more space in each pod and we have filled the voids with some sofas and soft furnishings (sourced from B Block at GP).
  • The OSC Newsletter March 2022 was published in late March. Please subscribe for the latest in news, services and resources in scholarly communications for researchers.
  • The first Scholarly Communications Community of Practice was held in April with the topic of Read and Publish agreements. Lively and robust discussion on publishing and conditions of the agreements was held. Sameera Jayan, Early Career Researcher and OSC Advisory Group member will be facilitating the 30 minute monthly Community of Practice meetings for the remainder of 2022. The topic of the next meeting is “Identifying Low Quality Journals/Conferences“.   The teams site contains all information and resources accessed during meetings.  Contact Stephanie if you would like to attend the next meeting on Wednesday 25th May, 2-2:30pm.
  • Paula Callan visited the Vice-Chancellor‘s office to advise on the VC’s ORCiD.
  • On 1 April 2022 the Australian Research Data Commons (ARDC) released the draft Research Data Management Framework for Australian universities. In Phase 1 of the Institutional Underpinnings program, 25 Australian universities came together to jointly develop the first draft of the framework. Through a co-design process, the participants identified 16 priority elements the framework should cover and selected 8 of those elements for immediate focus. QUT will be providing feedback on the 8 elements during the consultation stage.
  • Introductory webinar: DReSA for eResearch Skills Trainers & Providers DReSA (Digital Research Skills Australasia) is a discovery portal to find skills training events, materials, providers and trainers. The DReSA team will run a free webinar to demonstrate the best features of the discovery portal and provide step-by-step instructions on how to get started with DReSA. We invite trainers, course developers, training program managers, researchers who train, decision makers, infrastructure managers or anyone involved in digital infrastructure training programs to join the webinar. When: 26 May, 3.00 – 4.00 pm AEST Register now: https://bit.ly/DReSA1
  • ARDC are calling for members for two new groups:
    1. The Visible Research Software Interest Group. We’re leading a national agenda for the Australian research community to see, shape and sustain research software as a first-class output of research. The Visible Research Software Interest Group is driving the culture change needed for this to happen. We invite you to share your ideas and initiatives on making research software citable, published and FAIR. Join the group: https://sites.google.com/ardc.edu.au/visible-research-software
    2. Data Repositories Communities of Practice (DR CoP). The Data Repositories CoP group shares practical knowledge and best approach on managing a growing volume of research data, software and other research outputs. We invite repository managers, data librarians, infrastructure developers and other interested parties to become a member. Join the group: https://sites.google.com/ardc.edu.au/dr-cop
  • Judi Zielke has been appointed for five years as chair of the Australian Research Council.  Read more about her appointment in CMM.

Bouquets 🌺🌺🌺🌺🌺🌺🌺🌺🌺🌺🌺🌺🌺

Publication Metrics

  • “Thanks so much, I’ve learnt a lot! – workshop attendee
  • “Thankyou, that was great!” – workshop attendee
  • “thanks so much Tanya and Catherine!  Appreciate all the guru advice you’ve given me over email in the past as well 🙂 saved me many $$$ on APCs” – workshop attendee

Ginny and Stephanie’s attendance at University Research Committee

“At the most recent University Research Committee (URC) meeting in May, Prof Ginny Barbour and Ms Stephanie Bradbury gave us an update on the current state of Australia’s open access publication strategy currently awaiting a strategic refresh by Dr Cathy Foley, Australia’s Chief Scientist. The publication space and open access questions continue to remain a complex topic, with QUT continuing to support open access costs through the library. We will update you as the national strategy emerges.” ARC Laureate Fellow Distinguished Prof Christopher Barner-Kowollik (Deputy  Vice-Chancellor)

QUT ePrints

  • Thanks so much Paula, I will work through this process and get back to you if any hiccups. Really appreciate these detailed instructions. Aspro, Alice Payne (CIESJ)
  • Thank you, that’s fantastic. Dr Ruth Knight (ACPNS).
  • Thanks Mitch, that’s great – and thanks for the link. Dr Scott Kiel-Chisholm, (Business & Law)
  • Thank Paula, I really appreciate the explanation. Prof Greg Thompson (CIEJS)
  • Thanks so much Debbie. That’s very helpful to know. I appreciate your help. Dr Rebecca Spooner-Lane. (CIESJ)
  • Hi Debbie, Thanks, that explains it ! Thank you also for adding the other manuscript. This has been very helpful. Dr Giovanni Picotti. (Science & Engineering)
Copyright
  • “Brilliantly helpful Rani, thanks! This is so helpful both for this occasion and for subsequent reference. I really appreciate such a quick reply too 🙂 Yes, I am simply sharing the image in ppt, so will provide attribution as you advise, and make note of this process for future reference. I will also liaise with our ELDAC comms team which is situated external to QUT. Thank you again Rani.” (Academic)
  • “Hi Katya, Thanks so much for this helpful and detailed info. It’s very enlightening.” (Academic) 

IFN001 / AIRS 

  • Email feedback: ‘I found the AIRS module very helpful. I completed sections 1 through 7 prior to commencing my doctoral coursework and what I learned has been invaluable in undertaking my literature review.’
  • General feedback: ‘The 4 moderated workshops have been helpful and gave an effective and succinct guideline to get familiarised with important information, housekeeping and use of several tools and technique(s) in the process of conducting research… (I) have benefited from the online modules containing detail print & video contents. They were resourceful as much as was the virtual meeting with school specific librarian and attending some HDR Writing Circles & Drop-in Clinic – all providing further valuable insights and advice to develop.’
  • Qualtrics April workshops feedback: ‘They were all good lessons…Face to face sessions would be great.’

 

April in Numbers

QUT ePrints

New records added Existing records edited Email interactions with academics Full-text downloads Cumulative repository records Cumulative full-text downloads
1,005 305 107 198,178 118,205 35,245,008

Copyright

Total Consultations 
16
Top 3 Topics:
  1. Image reuse
  2. QUTex/CPE access to resources
  3. Advising on use of copyright exception 

The following is derived from queries directed to the managed inbox qut.copyright@qut.edu.au. Each query (composed of several emails and correspondents) is counted once. 


Other = combined queries from Digital Observatory, Document delivery eMedia Production Services, Faculty – Health, Faculty – Science, QUT Bookshop, External, and NA.  

IFN001: AIRS

Enrolments Completions Workshops Attendances
27 47 5 60

Research Skills

Number of sessions Number of Attendances Consultations
14 124 132

Research Data Management

Hacky Hour attendees New records added to RDF RDF Cumulative open datasets RDF Cumulative views
15 6 new datasets 400 518,952

QUT Theses

Number of theses processed (with DOIs minted and published)
36

Publication Metrics

Number of Enquiries Number of Consultations Reports/Spreadsheets/Data Presentations
4 (1 via LL) 0 2 1

 

Service Highlights

Scholarly Publishing (Journal Publishing)

  • The first QUT Open Access Journals Community of Practice Meeting for 2022 was held on April 27.  We were pleased to have three editors attend (Axel Bruns, M/C; Kieran Tranter, Law, Technology and Humans; and, Levon Blue, Critical Indigenous Studies).  OSC team members Ginny Barbour, Stephanie Bradbury, Paula Callan and Katya Henry also attended.  We discussed a range of topics, including the issue of accepting papers already published as pre-prints, inclusion of data sets and the viability of Diamond OA journals. As well, Joe Stewart from DBS updated us on some upcoming software updates and ways to access journal statistics. A second CoP is scheduled for October.   

Law, Technology and Humans: 

International Journal for Crime, Justice and Social Democracy:     

  • In April, one online first article has been published: Perceptions of Safety Among Taxi and Rideshare Service Patrons: Gender, Safekeeping And Responsibilisation Bianca Fileborn, Elena Cama, Alison Young 
  • Founding and Co-Chief Editor Kerry Carrington has retired from her role in IJCJSD (and from QUT) and an EOI will be developed to find a replacement in the coming month.  Kerry’s contributions are challenging to summarise in this space.  Her dedication to the inclusion of criminology research from the Global South is sustained by the Journal’s commitment to cognitive justice, and as such has aspired to democratise knowledge, bridge global divides and encourage the voices of those on the periphery to publish with the Journal. Additionally, Kerry has been a strong advocate for open access – research and publishing – and has championed the Journal both internally (QUT) and internationally. It will be no easy task to replace her.

Student Success:  

  • Last month we advised that Student Success has released a Call for Papers for the 2022 Special Issue Fostering Connections in Higher Education – three recent NCSEHE Fellows are guest editors:  Katelyn Barney, Janine Delahunty and Nicole Crawford.
  • The editorial team has also done a soft launch of the release of the 2023 special issue which will be promoted more heavily from June. The Contribution of Educator Wellbeing to Achieving Student Success will be guest edited by Associate Professor Deanna Grant-Smith and Dr Melinda Laundon from QUT.  Submissions are due by November 2022.

QUT ePrints

  • The number of new records added to QUT ePrints in April was significantly above the monthly average. In part, this reflects the work being done by the ePrints Team who have commenced importing research output records on behalf of authors with Adjunct status in preparation for ERA 2023. 
  • Annual data for QUT ePrints (2021) was gathered for inclusion in the Annual Report on open access that was submitted to University Research Committee (URC) in May.

QUT Theses

  • Lyndelle Gunton, Paula Callan, Marvin van Prooijen and Jillian Blacker met with Viviana Pena Mosquera (Program Manager) and Kylie Perry (Business Analyst) for discussion and feedback on current and future theses processing to inform the Pure module development.
  • The new module adds an extra layer between the form and eprints that could entail some efficiencies and some extra manual processing. There are some potential bottle necks around embargo types and visibility status which are now automated but in the new system will have to be changed to reduce significant manual processing. Previous investigation on the clarity and necessity of embargo types can be applied to inform discussion.
  • Library and Graduate Research Centre (GRC) representatives agreed to reduce and simplify the embargo types and to work together to clarify HDR students and supervisor side  information to support decision for HDR students to consider and select embargo options.
  • Kylie and Viviana will arrange access to the thesis Pure module currently in staging for Lyndelle and Marvin for further evaluation and feedback. 
  • Jillian Blacker, Marvin van Prooijen, Lyndelle Gunton, Katya Henry and Rani McLennan will meet in the near future to discuss copyright processes and thesis information for supervisors and HDR students. 

Scholarly Publishing

  • The review of QUT’s Open Access policy (F/1.3 Open access for QUT research outputs (including theses)) continues and it is anticipated that development and consultation of the revised version will be complete for a University Research Committee (URC) later in the year.
  • CAUL released dynamic information on the national caps of relevant Reports: Read & Publish Agreements (Negotiated by CAUL).  It appears unlikely that the caps will be exceeded in 2022 for two of the three agreements (Oxford University Press and Wiley) that QUT has that have national caps. It is predicated that the national cap for Springer Nature Read and Publish Agreement will be reached by 30/10/2022. This may change.

IFN001: Advanced Information Research Skills (AIRS) 

  • The AIRS and Research Skills Team welcomed Lyndelle Gunton and also relocated into the Secretariat. 

  • We thanked Zach Dominello and Marvin Van Prooijen for their Higher Duties in the role of Coordinator, Information Research Skills.
  • We said farewell to Zach Dominello who has taken up a fixed-term, fulltime Library Adviser contract with the CIESJ team. 
  • Sally Kleine increases her hours in the role of AIRS Library Adviser to fulltime from Monday 11/4/2022 to 30/6/2022.
  • The team have identified a potential issue around the inclusivity of language used to describe the AIRS sessions (i.e., “clinic”). There is an opportunity to consider re-naming the clinics.  
  • Future activities include:
    • Preparing and publishing the teaching (workshops and clinic) schedule for semester 2 (July – December 2022).
    • Trialling F2F delivery of AIRS Workshop 1 in semester 2, 2022.
    • An AIRS/HDR student event – morning tea at Kelvin Grove (late June 2022).

Research Skills

OSC and OREI members are delivering the two Authorship, Publishing and Peer Review sessions in mid-May. The sessions will be held face-to-face on May 18th and 19th in GP P419, as well as online. The hard work for this was done last year, with re-development of content, and recordings of the session, as well as an interactive learning module being available for anyone at anytime. This year, besides some minor tweaks, will be a redelivery of a live version to ensure peers can meet and ask questions face to face.  You can register at Authorship, Peer Review and Publication – QUT Digital Workplace

Core Research Skills Program sessions

Session

Attendances

Advanced EndNote

18

Copyright Clinic

 9

Where to publish and what to consider

 11

Secondary datasets for research: Health data

5

Research Data Management Drop-in

 3

Finding metrics: SciVal

1

Hacky Hour (4 sessions, 1 per week)

15

Copyright

  • The CAUL OER Collective DIY Open Textbooks Grant scheme was launched! Grants of $1000-$3000 are available for assistance in publishing an open textbooks on Pressbooks. Expressions of Interest close on 13 May.
  • Katya and Rani held the first Copyright Clinic on 6 April. The Clinic is an informal drop-in session for researchers to ask any questions about copyright. 9 HDRs attended.
  • Rani and Katya consulted with several stakeholders, including LRS and QUT Legal regarding Standards Australia and the ACCC inquiry into price-fixing.
  • Katya consulted with the Digital Observatory Team regarding election data from Twitter.
  • The animated Copyright 101 Video completed in partnership with Curriculum Design Studio. You can catch a sneak preview here: Microsoft Stream
  • https://web.microsoftstream.com/video/5eaa5112-d7b3-4ba3-9cc4-bd52583e6f16?list=studio

  • There are still no outcome from the Copyright Tribunal ☹
  • Universities Australia is in discussions regarding the Screenrights Agreement, which is due to expire on 31 December 2022 .
  • Future activities:
    • Second Copyright Clinic to be held 03/05/2022. 11 registered attendees already.
    • Katya will be presenting at the CAUL Enabling a Modern Curriculum in-person day on QUT’s Pressbooks journey.
    • Katya will be participating in the upcoming Open Access Australasia‘s OA101 course as a Course Tutor.
    • Rani and Katya will be holding their first 2022 Copyright Residency at Gardens Point on 18 May. 


23 Scholarly Communication Things

  • Following launch on 7th March, usage for April 2022 was:
    • 125 visitors
    • 421 pageviews
    • Top 3 chapters – Research Integrity, OERs and Copyright and Creative Commons
    • Top 3 places visitors enter from – Google, University of SA and the Library Blog
  • Future plans include:
    • Submitting abstracts/papers to conferences
      • CAUL – Enabling a modern curriculum,
      • THETA – Need to work out how 23SCT fits with the themes of these conferences.
    • New copyright video will be embedded
    • Continue to highlight on social media channels.

Publication Metrics

  • In early May, we became aware of an issue with SciVal.  The issue has been confirmed by Graham Pearson from Elsevier:
    • There are data anomalies with the  release of the 2020 FoR Codes in the classification options within SciVal. It is recommended that users revert to the ASJC classification scheme and not use the 2020 FOR Codes for now . Elsevier will provide a webinar over the coming weeks to outline the process that has been undertaken and what this may mean for institutions/researchers and what else Elsevier is doing to remedy the current situation.  Please let your academics and research support staff in your Schools/Centres know that they need to make sure their classification is set to ASJC in SciVal.  Tanya has provided text in an email that can be sent to research support staff and academics in Schools/Centres.
  • Tanya, Stephanie and Sandra attended training by Overton and Altmetric Explorer.
  • Tanya is in the process of organising training for :
    • The Lens
    • InCites
  • Tanya and Catherine presented the remainder of the series of ‘Finding metrics’ workshops; and updated the Digital Workplace content in general.

 

Research Data Management

  • Philippa and Cameron presented the second in the ‘Secondary datasets for research’ workshop series, on Health datasets.  Attendance wasn’t as high as hoped, however those who attended were engaged and it was still a worthwhile exercise.  If this workshop is to be run again, there will be a major focus on advertising this within the Faculty of Health.
  • Philippa, Graham and Dr Aaron Liu from the School of Architecture & Built Environment met to start planning the next ‘Secondary datasets for research’ workshop, which will focus on Meteorological data.  The workshop is to be held on Tuesday, 24 May at 2:00pm and is relevant to researchers from all disciplines with an interest in this type of data.  Activities in May prior to the workshop will focus on promoting this to HDR students and researchers in the Faculty of Engineering.
  • Philippa attended QUT Brand Centre training, and it was good to get an overview of the Brand Centre’s website.  One new thing learnt: you can save images and other things to your own profile to access later.
  • An environmental scan of research data repositories has commenced and is in the early stages of planning.  The Library hopes to replace the Research Data Finder underpinning software, which is running on Gen 1 open source software which is difficult to maintain and unable to be updated.  This activity will progress over the next few months.
  • The APC Support application has been amended to include the option to indicate whether a dataset has already been published in a repository, on a website, etc.  If so, researchers may provide the electronic location of the data and the Research Data Librarian will include a record for the data in Research Data Finder that includes a link to where the data is stored.  This way, there will be a record of the data’s existence in QUT’s institutional repository as well as no duplication of data publication or effort on the part of the researcher.

Issues (from last month and emerging)

  • The Office of eResearch notified the Library of their intention to make the completion of a Research Data Management and Primary Materials Checklist mandatory for all HDR students.  Completion of a checklist will be attached to a milestone, most likely the Stage 2 milestone for PhD students and Research Proposal milestone for MPhil students.  The Office of eResearch will liaise with the Graduate Research Centre to make this happen.  The Director, Graduate Research Centre and the DVC & VP (Research) support this move, which will require quite of lot of scaffolding to embed it as part of student processes, including from the AIRS teaching team to change online materials and teaching resources.  No date has been set by which this will need to be done.
  • A draft RDM Framework for Australian universities and research organisations was released by the Australian Research Data Commons (ARDC) for feedback, in April.  QUT is to provide one collated response from all relevant departments (Library, Office of eResearch) by 31 May, 2022.  Philippa and Stephanie will prepare the Library’s response.

Major Future Activities 

  • Continue planning for an environmental scan of research data repositories in use at Australian universities.
  • Participate in the inaugural Data Repositories Community of Practice meeting in early May.  It is hoped that this group will be an invaluable resource when completing the research data repositories environmental scan and determining the best fit-for-purpose product.
  • Participate in the second collaborative workshop between the Library and the Office of eResearch to work towards the deployment of an online research data management planning tool.
  • Authorship, Peer Review and Publication workshop presentation on Wednesday, 18 and Thursday, 19 May.
  • Commence the first of regular Research Data Residencies at GP and Law on Tuesday, 17 May.
  • Deliver the last offering of RDM workshops for Semester 1 in the week beginning 9 May.
  • Deletion of 2015-2019 blank/empty plans in the Data Management Planning Tool.
  • Update Guidance in the Data Management Planning Tool, including the FAQ and Help pages.  Ensure that new URLs for ‘Managing research data and primary materials’ webpages are updated and include the new Research Data Management and Primary Materials Checklist.

Congratulations and thank you for reading this report (right down to the end). If you would like any further information or have burning questions on the above, please contact Stephanie or the relevant Service Manager:  Katya (Copyright), Paula (Scholarly Communications), Tanya (Publication Metrics), Lyndelle (Information Research Skills) and Philippa (Research Data Management).

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